Reception and office support functions for engineering firm.
Answer multi-line phone system, meet/greet visitors, process incoming/outgoing mail.
Coordinate conference room schedules, order supplies, copying projects, and other duties, as assigned.
Some lifting required (up to 50 lbs), for FedEx and UPS packages.
Experience with Word, Excel and Outlook.
This is a temp to hire opportunity.
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Executive Assistant SUMMARY DESCRIPTION: The Executive Assistant will directly support the President, Sr. VP of Operations, Sr. VP of Sales/Marketing, VP HR and CFO/CIO.
He/she will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.
Must be well organized, flexible and be able to support multiple people and programs.
The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.
Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
MAJOR RESPONSIBILITIES
1. Be responsible for heavy calendar management, requiring interaction with both internal and external employees to coordinate a variety of complex executive meeting
2. Review and summarize miscellaneous reports and documents; prepare documents and outgoing mail as necessar
3. Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manne
4. Arrange travel schedule and reservations for executive management as neede
5. Schedule and arrange conference calls, in-house and off site meetings/conferences.
6. Create and process executive expense report
7. Maintain budgets and analysis of reports and spreadsheet
8. Assist management with the creation of PowerPoint presentations, compiling, printing and distribution of key management review/report
9. Maintain files and making copies.
10. Provide back up support to Receptionist as needed EDUCATION: Required: Associates Degree in Business or related field Preferred: Bachelors Degree in Business or related field EXPERIENCE: Required: 5-7 years as administrative support, Proficiency in Microsoft Suite, including Excel, Word, and PowerPoint Preferred: 7-10 years as administrative support with experience supporting executive level positions, Proficiency in Microsoft Suite, including Excel, Word, and PowerPoint.
SKILLS: Required: Ability to multi-task, ability to think independently, excellent verbal and written communication skills, professional demeanor, and ability to prioritize tasks Preferred: Ability to multi-task, ability to think independently, excellent verbal and written communication skills, professional demeanor, strong customer service skills; ability to prioritize tasks, decision making skills, can manage fluctuating workload demands and accommodate urgent needs as they arise.
SPECIAL REQUIREMENTS: Ability to lift up to 10 lbs of office related supplies.
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Executive Assistant: Silgan Plastics
Company: Silgan Plastics
Relevant Work Experience: 5-10 Years Experience
Job Status: Full-Time, Employee
Learn more about Williams Lea | www.williamslea.comWilliams Lea is a hotspot for new opportunities.
We are a rapidly growing global leader in the provision of outsourced corporate information solutions.
We are excited to be expanding our talented team and are looking for eager, devoted individuals for a variety of permanent positions.
Each day we transform the way organizations create, communicate and exchange their printed and electronic information.
Our clients include top ten US investment banks and many of the country's foremost law firms.
We also work in partnership with some of the world's leading organizations in telecommunications, pharmaceuticals, energy, automotive, publishing, retail, and financial and professional services.Our employees enjoy excellent benefits, competitive pay, training, recognition, career advancement, and the chance to work on-site with some of the most dynamic companies in the world.
Please read more about this unique opportunity below.
Company: Williams LeaLocation: New York, NYJob Category: Clerical/AdministrativeCompany: Williams LeaReference Code: 10-0815 Office Services AssociateThe Office Services Associate is a member of the on-site Williams Lea team delivering exceptional customer service at our client locations.
Responsibilities include mail distribution, copy services, hospitality and conference room set-up, reception assistance and other general office duties as needed.
?? Job Responsibilities: Process high volumes of incoming and outgoing mail.
Deliver mail and packages throughout the client location, following applicable distribution procedures.
Complete large numbers of reprographics requests according to job ticket instructions.
Bind, cut, and/or assemble reprographics jobs as necessary.
Load copiers with paper and toner as needed.
Set-up conference rooms including audio/visual equipment, furniture configuration, and food/beverages as needed.
Assist with reception coverage, including managing multiple phone lines and visitor check-in.
Handle sensitive and/or confidential documents and information.
Communicate with manager and client on job or deadline issues.
Requirements Job Requirements: High school diploma or equivalent.
Minimum of one-year office service experience, preferably in a legal, banking or large corporate environment.
Ability to work in a fast-paced team environment.
Attention to detail with emphasis on accuracy and quality.
Ability to prioritize work to balance multiple projects and deadlines.
Excellent verbal and written communication skills.
Exceptional customer service skills.
Basic computer skills required.
Must be able to lift up to 50 lbs. on a regular basis.
Must be able to work standing up all or most of the time.
Williams Lea offers an exciting and supportive business environment.
We develop our people and reward their contribution.
We work with openness and integrity.
We are an equal opportunity employer.
We maintain a drug-free workplace and perform preemployment substance abuse testing.
Williams Lea is an Equal Opportunity Employer.
Emailnoone [at] hotjobs [dot] com
Office Services Associate: Williams Lea
Company: Williams Lea
Relevant Work Experience: Unspecified
Job Status: Full-Time, Employee
Learn more about Williams Lea | www.williamslea.comWilliams Lea is a hotspot for new opportunities.
We are a rapidly growing global leader in the provision of outsourced corporate information solutions.
We are excited to be expanding our talented team and are looking for eager, devoted individuals for a variety of permanent positions.
Each day we transform the way organizations create, communicate and exchange their printed and electronic information.
Our clients include top ten US investment banks and many of the country's foremost law firms.
We also work in partnership with some of the world's leading organizations in telecommunications, pharmaceuticals, energy, automotive, publishing, retail, and financial and professional services.Our employees enjoy excellent benefits, competitive pay, training, recognition, career advancement, and the chance to work on-site with some of the most dynamic companies in the world.
Please read more about this unique opportunity below.
Company: Williams Lea Location: St. Louis, MOJob Category: Clerical/AdministrativeCompany: Williams Lea Reference Code: 10-0425Entry-level Mail Associate The Mail Associate is a member of the on-site Williams Lea team delivering exceptional customer service at our client locations.
Responsibilities include sorting mail and prepping mail for scanning team.
Job Responsibilities: Pickup outgoing mail from pre-established drop areas Sort incoming mail by PO number.
Clean contents of envelope (paper clips, staples, etc.) and prepare documents for scanning/imaging team.
Deliver mail to scanning department Maintain logs and records on all incoming/outgoing mail as required.
Handle sensitive and/or confidential documents and information.
Train new employees on policies and procedures.
Communicate with manager and client on job or deadline issues.
Requirements Job Requirements: High school diploma or equivalent.
Minimum of one year of work experience, preferably in a legal, banking or large corporate environment.
Ability to work in a fast-paced team environment.
Attention to detail with emphasis on accuracy and quality.
Ability to prioritize work to balance multiple projects and deadlines.
Excellent verbal and written communication skills.
Exceptional customer service skills.
Basic computer skills required.
Must be able to lift up to 50 lbs. on a regular basis.
Must be able to work standing up all or most of the time.
Williams Lea offers an exciting and supportive business environment.
We develop our people and reward their contribution.
We work with openness and integrity.
We are an equal opportunity employer.
We maintain a drug-free workplace and perform preemployment substance abuse testing Williams Lea is an Equal Opportunity Employer.
Emailnoone [at] hotjobs [dot] com
Entry-level Mail Associate: Williams Lea
Company: Williams Lea
Relevant Work Experience: Unspecified
Job Status: Full-Time, Employee